Admissions Policy

Applications are welcomed from prospective students who have met the entry requirements of a program and therefore can participate in, and are motivated to succeed in further and higher
education. Decisions about admitting students are taken on the basis of:

  * Likelihood of success, as shown through past academic performance;
  * Motivation, as mentioned in the personal statement;
  * Assessment of prior attainment, according to the specifications of the awarding body;
  * Potential to benefit from participation in the program.

The university treats all personal information of staff and students confidentially and has adopted a Personal Information Policy, to comply with the Finnish Act on the Protection of Privacy in Electronic Communications (516/2004; amendments up to 365/2011 included. Please read it here ( ).

The university is committed to treating all applicants fairly and in this regard has adopted an Equal Opportunities Policy available here (

Prospective students should also be aware of our Health and Safety Policy available here
( ). 

Please read the Fair Processing Notice (

Applicants are required to mention any unspent (as defined by the Rehabilitation of Offenders Act) relevant criminal convictions that they may have, such that the application can be assessed on an individual basis.

Please inform us during the application process about any help that you are likely to require, so that the university can assess what additional support may be needed.

General Goals of Admissions Team

The j.palojarvi teams exist to facilitate the enrolment of students into the university’s programs.

  * Provide accurate information about the options available to prospective students, as well as
    information about fees, accommodation, facilities etc.
  * Respond to student enquiries within one working day.
  * Advise prospective and existing students of additional support options, academic, pastoral
    or financial.
  * Monitor the marketing efforts of the university.

Initial Application Procedure

1. University Application Form received by the Admissions Team. Acknowledgment letter  
    sent within 48 hours. Letter will include an up-to-date brochure of the program applied for,
    with a copy of the Agent’s code of conduct. Letter will inform applicant that anything that
    an agent may have informed them about, which are not mentioned in the brochure, may not
    be correct and that they should seek confirmation from the university if unsure.

2. Applicant details entered onto database.

3.  Basic check of program entry criteria and applicant’s qualifications.
     a. If entry criteria have been met, email sent to applicant requesting copies of supporting
     documents. Documents which are not in English should be translated to the English
     language and then certified.

 After documents have been checked, an offer letter is sent advising applicant of the further
    enrolment procedure.
 If the applicant requires a visa to enter the Finland, the applicant is sent a letter advising
    them to make an initial deposit payment. Once such payment is received then a
    Confirmation of Acceptance to Study (CAS) letter can be issued. Applicant is advised to
    bring original supporting documents with them when they travel.

    b. If entry criteria have not been met, the applicant is informed of this and offered
        alternative more appropriate options, if available.

4. If application is for an online course, then the applicant may be advised to send supporting
    documents by courier to the University for checking. The applications team will promptly    
    return the documents by courier to the applicant.

5. Where applicable, the applicant’s original documents are seen by university staff and are
    visually checked as to whether they appear genuine. The awarding body will be contacted
     to confirm whether the award and certificate are genuine.

6. The Admissions Team along with the Registrar and the Program Director decides whether
    the applicant is offered a place. All new applications must be approved by the Registrar and  
    the Program Director initially, before an offer is made. The Registrar can request an
    interview or a further examination of the applicant’s evidence. The Program Director can
    also request an interview.

Enrolment Procedure

1. It is important that applicants are aware of what to expect of the university and that they do
    not carry any incorrect expectations. Therefore, when the applicant arrives at the University
    for Enrolment, or sent an offer letter in the case of online students, they will be informed
    that anything that an agent may have informed them about, which is not mentioned in the
    brochure, may not be correct and that they should seek confirmation from the university if
    unsure. They will be asked whether they were told anything by an agent that does not
    appear in the brochure, for the purpose of monitoring the agent.

2. Admissions Team will update students of any relevant changes that may occur from the
    time of enrolment until the time when the course actually starts.

3. Students are not enrolled with the awarding body for their program until the first payment
    has been made, according to the terms of their offer letter.

4. Students who are applying for Advanced Entry or ‘Top-up’ courses must be made aware of
    the awarding body’s policies with regard to credit transfers and recognition of prior

    a. Furthermore, they must provide evidence of work undertaken as part of their previous
       award that they are hoping to get credit transfer for.

    b. Such evidence will need to be more than the title of the module and the course
       handbook. Acceptable evidence will be exam scripts, submitted assignments, or class-
   c. All evidence will be reviewed by a member of the academic staff before a decision is
       made whether to make an application to the awarding body for credit transfer.

   d. Credit transfer will only be possible for modules where evidence can be provided that
       more than 80% of the module’s learning objectives have been met through prior study.

5. If a student decides to accept an offer of a place, then they will be informed of the induction
    and orientation process.

6. During the induction process students will be:

     Introduced to the Student Handbook, Program Specification for their chosen program,
        Module or Unit outlines, progression opportunities, names of key staff involved with the
        program, all of which are also available on the university website.
     Informed about the program’s assessment methods and their weighting.
     Informed about the complaints and appeals procedures of the university and the  
        awarding body.
     Informed about the unfair practice procedures of the university and the awarding body.
     Informed that mitigating exceptional circumstances should be reported to course leaders
        before any university exam or verification boards sit to consider student attainment.

This policy should be read in conjunction with the Cancellation, Refunds and Charges Policy.


This Policy is subject to annual review

Last reviewed: December 2013
Next review: November 2014